flextensions

Importing a Course

After logging into Flextensions, navigate to the Courses page.

1. Click Import courses from Canvas to view the list of Canvas courses you’re associated with.

   If you are not already listed as an instructor and need to import a course, click the blue link text under “If you are an instructor, import a course” to access the import interface.

2. On the Import Courses page, toggle the switch on the left for each course you’d like to import.

3. Click Import Selected Courses to finalize the process.

   Courses you are enrolled in but do not have permissions to manage will appear at the bottom for reference only.

Course Assignments

On the Courses page, click a blue course name (e.g., CS 161, CS 168) to access that course’s management dashboard.

Syncing Assignments

If you have added new assignments in Canvas, you can click Sync Assignments to import the latest assignments from Canvas into Flextensions.

Enabling Assignments

To allow students to request extensions for an assignment, toggle the Enable switch on the right side of that assignment’s row.

📝 If the course itself is not yet enabled, a warning banner will appear. You must first enable the course under Course Settings before students can access it.

Course Extension Requests

Navigate to the Requests tab in the left sidebar to review and manage all extension requests.

Viewing Extension Requests

Click View next to any request to access its full details.

Editing Extension Requests

1. Click View on the Requests page.
2. In the Extension Request Details page, click Edit Request.
3. Update the Requested Due Date or select a new date from the date picker.
4. Optionally revise the Reason for Extension field.
5. The system will auto-calculate the number of extension days.
6. Click Update Request to save changes.

Approving or Denying Requests

You can respond to requests in two ways:

Method 1: Requests Overview Page

1. Go to the Requests tab.
2. Locate a pending request.
3. Click the green Approve or red Reject button in the Actions column.

Method 2: Extension Request Details Page

1. Click View next to a request.
2. Review assignment details and student’s explanation.
3. Click Approve or Reject at the bottom.
4. The request status will update in real time.

Viewing Request History

To view all requests made in the course, click the View all Requests button at the top left.

Course Enrollments

The Enrollments tab shows all instructors and students currently associated with the course, including their names, student IDs, email addresses, and roles.

Syncing Enrollments

1. Navigate to the Enrollments tab.
2. Click Sync Enrollments to pull the latest enrollment data from Canvas.

The list will refresh with updated data, including new students and instructors, and will remove users no longer in the course.

⚠️ If if a student is added to the course after you have already imported a course, you will need to sync the course enrollments to ensure they are able to access the Flextensions course.

Filtering Student Requests

By clicking the name of a student in the Enrollments tab, you can filter the requests to only show those made by that student. This is useful for quickly reviewing all requests from a specific student.

Course General Settings

The Settings tab lets you define how your course handles extension requests.

Auto-approval Settings

Control when and how requests are automatically approved:

• Auto-approve within days
  Automatically approves requests made within the specified number of days before the assignment due date. Leave blank to disable.

• Auto-approve within days (DSP)
  Applies a similar rule specifically to students with a DSP accommodation flag.

• Maximum requests to auto-approve
  Sets a per-student limit on auto-approved requests. Use 0 for no limit.

After setting these options, click Save Settings to save.

Course Email Settings

The Email Settings section (under Settings) controls how students receive notifications about their extension requests.

Course Email Setup

Enable or disable email notifications as needed. When enabled, Flextensions sends students an email when their request is approved or denied.

You can specify a Course Reply Email Address for outgoing emails. This will be used as the “reply-to” address if students respond to notification emails.

💡 Ensure this address is monitored regularly by course staff.

After setting these options, click Save Settings to save.

Email Template Customization

In the Email Settings tab, you can customize:

• Subject line
• Email body

Use provided dynamic variables to personalize each email.

Available Variables:

• Student Information
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• Course Information
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• Extension Information
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Click Reset to Default to restore the system default template.

Course Extension Request Form

Use the Form tab to customize the student request form.

The following options are required fields and cannot be removed: Assignment Name, Requested Due Date, Reason for Extension.

Writing Custom Descriptions

You can provide custom description text for:

• Why do you need this extension?
• Additional Documentation

These appear directly on the form and help guide student responses.

Creating Custom Questions

You can add up to two additional questions to gather more context:

• Title: The main question shown to students.
• Description: Additional clarification or instructions.

Setting Question Display

Each custom question as well as the Additional Documentation question can be configured to be:

• Hidden: Not shown on the form
• Optional: Shown but not required
• Required: Must be answered to submit the form

Once configured, click Update at the bottom of the page to save your settings.

Deleting a Course

To delete a course, navigate to the Settings tab and scroll to the bottom of the page. Click Delete Course. This option is only available when student extension requests are not enabled for the course.

⚠️ Deleting a course is permanent and cannot be undone. All data associated with the course will be lost.

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